Coronavirus & the Association

Coronavirus & the Association

July 21, 2021:

Outside amenities (including tot lots, tennis courts, and basketball courts) are open for use.

The Association remains open by appointment only, Monday – Friday, 9 a.m. – 2 p.m.

July 6, 2021:

Beginning today, food deliveries are now permitted at the pool. The Newington Forest Swim team is now permitted to sell soda using their vending machine on the pool deck. Daycare, Nanny, and Grandchild passes are permitted. Please contact the Association office to register for either of those pool passes.

Guests are not permitted for the remainder of this pool season.

The Association remains open by appointment only, Monday – Friday, 9 a.m. – 2 p.m.

May 18th, 2021:

The Association office is open by appointment only by calling (703)451-8563.

2021 SWIM SEASON: Pool Opening/New Guidance: Following new information on the CDC’s guidelines, updated information released on the Governor’s Executive Order 79, and legal counsel confirmation,  Ms. Ward made the Board aware that the pool could open at 100 percent capacity on May 29th.  Since the pool can open as normal with no mask or social distancing restrictions or cleaning requirements, Ms. Ward noted that there is no need for residents to make a reservation to use the pool.  However, Ms. Ward still felt that there should be a slow rollout to the opening of the pool which was felt to be the right approach by the other members of the Board.

In the discussion that followed, the consensus of the Board was as follows:

  • Residents would still need to sign a waiver
  • No guests
  • No food sales or deliveries
  • No pool parties
  • The pool furniture could be used
  • The slide and diving board would be open
  • The grills and basketball hoop would not be available for use
  • The Board would reassess the situation at the June 15th meeting

Mr. Frye noted that the Board was supposed to be reviewing, for adoption, Policy Resolution No. 6 (Pool Rules).  Given the new guidance and the decisions made for pool opening, Mr. Frye noted that he would revise the resolution and email a  new version for Board review.  Ms. Ward asked that the Board be prepared to review and approve the pool resolution via an online vote.  Ms. Ward noted that,   in order for the resolution to be effective and in-place for pool opening, the vote would have to be unanimous.

Swim Team Request for Pool Use (B Meets) Solana Higdon, Swim Team Representative, was present for the meeting and requested use of the pool for two B Meets (Monday, July 12th, and Monday, July 19th).  Given the new guidance, Ms. Higdon asked whether Swim Team could use the pool weekday afternoons between the hours of 4 p.m. and 7 p.m. for practices.  Afternoon practices would continue until school closed, at which time practices would be held weekday mornings from 7 a.m. to 10 a.m.

Mr. Frye made a motion to approve the adjusted Swim Team schedule.  Mr. Cooper seconded the motion.  The motion passed with a unanimous vote.  It was the consensus of the Board that Swim Team would have to sign a waiver for pool use, and the waiver would have to include visiting teams.

Ms. Higdon asked if the Board would consider allowing Swim Team to stock the soda machine on the pool deck (major source of revenue) and hold an end-of-season party.  Ms. Ward responded that pool parties are currently not permitted nor are food/beverage sales.  However, both issues would be reconsidered at the June meeting based on the guidance and input received following pool opening.

November 19th:

The Association Office remains closed to in-person visits unless an appointment is made with a staff member. Association staff continue to be available between 9am and 2pm Monday – Friday by phone or email. Temperatures will be taken and masks are required for those who do have an in-person appointment. Usage of our drop-box at the entrance of the Association Office continues to be encouraged, and amenities remain closed.

June 17th:

The Association Office hours remain 9 a.m. – 2 p.m. Monday – Friday. If you need to meet with a member of the Association staff, please call (703)451-8563 or email Questions@NewingtonForest.org to schedule an in-person appointment.  Assessment payments and Architectural Change Request forms may be dropped off through the Association drop box to the left of the front office entrance door.

May 20th:

The Board regretfully made the decision at the May 19th Board meeting to cancel the entire 2020 pool season due to the pandemic. Many factors led to this decision, including executive orders, guidance from health authorities, the uncertain nature of the crisis, pool operating restrictions, liability insurance coverage issues, etc.

May 8th:

The closure of the Association office to in-person business has been extended until May 22, 2020. The decision to extend closure may be revisited as the Virginia stay-at-home order is updated. The office staff will continue to be available by phone and email.

April 23rd:

The Board has extended the closure of the Association office to in-person business for an additional 2 weeks, through May 8, 2020. The office staff will continue to be available as noted below.

Playgrounds remain closed, and social distancing in common areas must continue.

No community center use- including rentals.

Quarterly assessments can be paid online or by the drop-box at the Association office (as noted below).

April 10th:

The Board has extended the closure of the Association office to in-person business for an additional 2 weeks- through April 24, 2020. The office staff will remain available Monday-Friday between 9am and 2pm by phone or email as noted below. The community center will also continue to be closed for rentals until further notice.

Playgrounds remain closed, and social distancing in common areas must continue to be practiced.

March 30th:

The Governor of Virginia has issued a stay-at-home order effective today through June 10, 2020. All individuals must remain at their residences, with the exception of certain essential activities. Social distancing requirements must always be maintained during such activities.

Trash Away has also updated the community with their response to the Coronavirus. They have increased their frequency of cleaning, provided protective gear to employees, reminded employees to stay home if they are unwell, deployed social distancing for employees, increased virtual meetings, and will always follow CDC guidelines.

Residents can help by reducing generated waste at this time, not setting out yard waste at the curb, bagging all trash, keeping recycling clean, emptying all liquids, flattening cardboard boxes, disinfecting bin handles and lids, and sealing and marking all sharps/needles. Updates will continue to be posted on their website www.trashaway.com

March 26th:

The Board has extended the closure of the Association office to in-person business for an additional 2 weeks, through April 10, 2020. This may be extended based on how this situation evolves over the next two weeks.

The Association staff can still be reached Monday – Friday between 9am and 2pm by calling 703-451-8563 or emailing questions@newingtonforest.org.

The playgrounds are closed until further notice. Please be mindful of social distancing in all common areas in the community.

Community center usage is canceled at this time, and we will not accept any new requests until further notice.

Second quarter assessments (due April 1st) can be made online using the bill-pay feature of your own bank or through this website (see “Assessment Payment Options”). Payments can also be dropped off at the Association office anytime through the drop-box to the left of the front door. If you would like a receipt for your payment left in the drop box, please include your email address with your payment.

March 23rd:

Effective immediately, common area playgrounds are closed until further notice.

The Fairfax County Park Authority closed all playgrounds, skate parks, and public restrooms until further notice, and this includes community and neighborhood facilities of the same kind.

The FCPA notice may be read here: https://fairfaxcountyemergency.wpcomstaging.com/2020/03/23/park-authority-playgrounds-skate-parks-and-restrooms-closed-due-to-covid-19/

Should you choose to go to the tennis and basketball courts on the common areas, please be mindful of the number of people on the court and suggested distance to avoid contact.

March 18th:

The Board held the March meeting last night. Please note the following updates to the current status of the Association and community happenings:

Association Online/Phone Office Hours 9 a.m. – 2p.m. Monday – Friday
An Association staff member will be available via phone 703-451-8563 or email Questions@NewintgonForest.org Monday – Friday 9 a.m. – 2 p.m. for resident questions and comments.
As previously noted, the Association office is closed to in-person visits until March 30th (this may be extended based on how this situation evolves over the next two weeks).

Social Distancing on Common Area (playgrounds, basketball courts, trails, etc.)
Please be mindful of the need for social distance and refrain from gathering in groups on the common areas. It works if you work it.

No Community Center Use including Rentals
In the best interest of the community and due to the nationwide suggestions limiting the gathering of groups, the Board of Directors came to a consensus to cancel the use of the Community Center and not accept any new requests to rent or use the community enter until further notice. This decision is based on nationwide suggestions limiting the gathering of a group of 10 or more and will be revisited when this situation has changed.

March 13th:

The Newington Forest Board of Directors and Association staff are closely monitoring the health crisis associated with the coronavirus (COVID-19) infections. In an effort to limit exposure to individuals and groups, the Community Association office will be closed to the public beginning Monday, March 16 for a period of 2 weeks. The Association office staff will be working in the community and be available via phone and email to residents for Association business.

Residents may call 703-451-8563 to speak to the Association staff or leave a message and someone will return your call the next business day. The general email account for sending questions to the Association is Questions@NewingtonForest.org. Community updates will be posted on the Association website (www.NewingtonForest.org) and via email messaging.

At this time, the Board meeting scheduled for March 17th will take place. Residents who feel sick or have traveled to or from areas where COVID-19 outbreaks are occurring and/or have occurred (e.g., China, South Korea, Europe, etc.) should NOT attend public gatherings such as the monthly Board meetings out of consideration for their neighbors and fellow residents. As always, residents may send Board related matters to Board@NewingtonForest.org.

All of these safeguards and precautions are made with you in mind. They are based on recommendations from local, state, and federal health officials whose experts are working tirelessly to safeguard our health.

What You Can Do to Help
• Avoid close contact with people who are sick.
• Avoid touching your eyes, nose, and mouth with unwashed hands.
• Wash your hands often with soap and warm water for at least 20 seconds.
• Use alcohol-based hand sanitizer that contains at least 60 percent alcohol if soap and water are unavailable.
• Cover your cough or sneeze with a tissue, then throw the tissue in the trash.